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SEOUL urban in Epsom
Sunday, 24 August 2025 @ 10:30 - 12:30
Sunday, 24 August 2025 -Starts between 10:30 and 12:30
FINAL DETAILS
Entry: via racesignup.co.uk
Seniors £10, Juniors (u21) and Students £4 by Sunday 17th August.
Seniors £12, Juniors / Students £6 between 18th & 22nd August. Entry on day (subject to map availability, payment by card only). £2 surcharge for non-BOF Seniors.
SI-Card hire £1 (lost units £30) or contactless SIAC hire £2.50 (lost units £65).
Event Centre:
AtkinsRéalis, Woodcote Grove, Ashley Road, Epsom, KT18 5BW. What3words worker.rabble.almost. Offering: toilets; registration and download; bag store, free parking.
15min walk from Epsom train station and local bus stops. Bicycles can be secured to railings outside the building; whilst there will be officials present, bikes are left at the owner’s risk.
Parking:
AtkinsRéalis, Woodcote Grove, Ashley Road, Epsom, KT18 5BW. What3words worker.rabble.almost. Large secure office car park adjacent to the event centre will be signed from entry on Ashley Road.
Public transport:
Epsom station is accessible from London Waterloo/Victoria, Dorking & Leatherhead. Note for competitors coming on the line from Guildford: on Sunday 24 August there are planned engineering works between Guildford and Leatherhead, with buses replacing trains. From Epsom station exit turn left (east) on Station Approach and then right (south) onto Waterloo Road. Continue south across the junction of the one-way system on to Ashley Road. Continue south on Ashley Road until Rosebery Park is on your right-hand side; the start is at the southern end of Rosebery Park. It will be possible to go straight to the start,, a bag drop will be established near the finish; otherwise, the event centre (and download) is accessed a further 5-10mins walk down Ashley Road.
Help and advice:
There will be plenty of helpers that are able to give advice etc from 10.30 onwards. So, if anything below is unclear then please don’t hesitate to ask.
Map:
New map by Ian Roberts (MV) surveyed 2025, overprinted with the courses and printed on waterproof paper. Drawn with OCAD2020 to ISSprOM2019-2-Revision 6. For all courses, scale 1:4,000 with 2.5 metre contours, 120 metres between magnetic north lines. Control descriptions will be printed on the map and loose at the start lane. Course 7 will have text and IOF pictorial descriptions on the map, but loose descriptions will have text only. The other courses will have IOF pictorial symbols on the map and loose in the start lanes. Double-sided maps show the changeover control on both sides (i.e. not an entire leg). The printed map does not have a full legend; a full ISSprOM 2019-2 legend is at maprunner.co.uk/
The map does show uncrossable/out-of-bounds features. Crossing out-of-bounds/uncrossable features will result in disqualification. Incursion on private land (olive green) can lead to complaints to you/us, so please avoid. You must not cross such features even if this appears to be physically possible. Our sport’s reputation and future use of the area depends on your respect for the rules, your conduct, and your courtesy to others.
Courses: Contactless SI electronic punching will be available. Course distances subject to final controlling and will be confirmed in Final Details in due course.
| Course | Classes | Optimum Distance (km) | Climb (m) | Straight-line distance (km) | Controls | Paper sizes |
|---|---|---|---|---|---|---|
| 1 | Men's Open (MO) | 11.3 | 85 | 7.8 | 26 | SRA3 double sided |
| 2 | Women's Open (WO) Men's Vets (MV) (M40+) | 9.6 | 65 | 6.9 | 27 | SRA3 double sided |
| 3 | Women's Vets (WV) (W40+) Men's SuperVets (MSV) (M55+) | 8.2 | 60 | 6.1 | 20 | SRA3 double sided |
| 4 | Women's SuperVets (WSV) (W55+) Men's UltraVets (MUV) (M65+) | 6.8 | 40 | 5.3 | 21 | A3 double sided |
| 5 | Women's UltraVets (WUV) (W65+) Women's HyperVets (WHV) (W75+) Men's HyperVets (MHV) (M75+) | 5.3 | 20 | 3.7 | 17 | A4 double sided |
| 6 | Junior Women (JW) (W16-) Junior Men (JM) (M16-) | 4.6 | 30 | 3.6 | 18 | A4 double sided |
| 7 | Young Junior Women (YJW) (W12-) Young Junior Men (YJM) (M12-) | 2.0 | 15 | 2.0 | 16 | A4 double sided |
Other than courses 6 & 7, courses will be typical urban terrain consisting of a mixture of hard standing, tarmac roads and pavements as well as paths and grass within open spaces.
Courses 6 crosses minor roads with only light slow-moving traffic and has one marshalled timed-out crossing of a major road at a pedestrian crossing. Course 7 does not cross any roads (but does cross a driveway entrance) apart from the marshalled timed-out crossing of a major road at a pedestrian crossing. Both courses 6 and 7 are largely within parkland, with use of pavements of adjacent roads. The courses have been checked by the Controller. We can arrange for the course to be shown to a parent at registration if there is any concern for a child’s safety. Adults who are shadowing: to remain competitive, complete your own run first.
There will be no String course but there is a children’s play area in Roseberry Park.
Please be courteous to other park users: it is a bank holiday weekend. E.g. avoid crossing any spontaneous (i.e. unmapped!) sports games in the parks or family gatherings etc.
Competitors under 16 on the day of the event are not allowed to compete on courses 1 to 5 unless accompanied by an adult.
Safety Briefing:
- Competitors take part at their own risk and are always responsible for their own safety.
- It is part of the ethos of our sport that competitors are expected to stop and help a fellow injured competitor. If it is unlikely the competitor will be able to return to the event centre, officials should be notified as soon as possible.
- All runners will encounter uneven surfaces – please take care.
- Take care negotiating steps especially on descent. Particularly uneven steps and after and during rain when they could be slippery.
- The competition takes place in an urban area alongside members of the public with numerous road crossings necessary. The speed limit within the competition area does not exceed 30mph. Please take care when running and look out for moving traffic, bicycles, members of the public. Please use pedestrian crossings if possible. Brightly coloured clothing is recommended to mitigate the risk of collisions. Please take particular care not to obstruct other members of the public when running around unsighted corners, along narrow paths and emerging from narrow alleys onto pavements. Local residents have priority close to their houses even if they obstruct your progress. Please do not alarm them.
- Within all open spaces you may encounter dogs being walked.
- Within Rosebery Park there is a pond. Most courses, including the junior courses, go near/alongside this feature, on paths. Parents, please remind your children to take particular care to remain on the path alongside this.
- Particularly for junior competitors, there is as ever the risk of stranger danger. Parents: Please remind your juniors to exercise vigilance. There will be no sad/smiley faces on course 7 that would otherwise inform competitors they have made a wrong/correct turn or navigation decision. See below: Safeguarding Child Protection & Photography
- Weather-related risks: running surfaces may be slippery after or during rain. There is a risk of dehydration in hot conditions so please hydrate before and after your run. Drinking water will be available at the Event Centre. If it is forecast to be very hot, a drink station will be provided at a manned control.
- YOU MUST DOWNLOAD, even if you retire, so we know you have returned safely.
- Please make us aware at enquiries of existing relevant medical conditions and unexpected reactions/allergies that we should be aware of before running.
- Safety bearing back to the Event Centre varies depending on where you are on the course. If lost, please ask a member of the public or another orienteer to direct you to Woodcote Grove.
- Any risk of dangerous litter, potential for broken glass and used needles at controls will be minimised by a specific check for these on the lead up to and on the morning of the event. However, please remain vigilant for this risk whilst running on other parts of the course.
- There will be a First Aid kit at Enquiries/Download. This will operate on a “self-help” basis, although there will be a club First-Aider available.
- The nearest A&E hospital is Epsom General Hospital, Dorking Road, Epsom KT18 7EG (500m SW of Rosebery Park)
- Covid: Please follow the British Orienteering Participant Code of Conduct.
- Courses close at 14:30
A full risk assessment has been prepared and will be available upon request at Download/Enquiries. British Orienteering 3rd Party insurance does not cover non-residents of the United Kingdom – such individuals should have their own cover.
Timing and control punching: SportIdent (SI) punching will be used throughout with SIAC enabled for all controls EXCEPT the Start and Finish. All competitors will need to “dib” at both the Start and the safety control after the Finish. Most controls will be attached to “street furniture” of some sort. If dibbing the control please ensure you dib from the front – they do not always work when punched from the rear. Others, including the Finish, will be mounted on standard orienteering stakes. There will be a SIAC battery test at the Start. However, if a SIAC “dibber” battery fails then “dib” at all controls.
Starts: One start for all courses, approximately 10-minute walk from Event Centre, in Rosebery Park. Start times have been selected by competitors and are from 10.30 to 12.30. If you are late for your selected start, you will be allowed to start when there is a free start time for your course. There are no toilets at the start. Juniors on courses 6 & 7 must start between 11:30 and 12:30.
Note: Novices on all courses well before 12:30pm, as a safety measure and to avoid possible disappointment, as courses close at 14:30.
Start procedure:
- Before call-up: SIAC Battery test unit and clear stations. Course 7 maps will be available to course 7 competitors
- Call up -4 minutes (1st box): Check Station. SIAC users are reminded that the Check Station enables the contactless operation of their dibbers.
- -3 minutes (2nd box): Control descriptions and SIAC “working test” box. If your SIAC does not work on this box then go back (quickly!) to clear, check and test again.
- -2 minutes (3rd box): Blank maps, appropriate for each course/paper size as listed under course details.
- The start line is at the front of the 4th and final box (-1 minute). All competitors need to “dib” at the Start control and then collect the map from under the course box.
- Please make sure you know which course you are running and pick up the correct map! Those with double sided maps should ensure they follow the correct side first. i.e. where Control 1 follows the start triangle.
Finish: Punching Finish for ALL, approximately 40m from the start in Rosebery Park. YOU MUST DOWNLOAD EVEN IF YOU ABANDON YOUR RACE. Return any hired dibber. If you are involved in any incidents involving damage, injury or a dispute with a member of the public, please let us know when you report to download. Courses close at 14.30, after which controls will be collected.
Clothing: Shorts and running vests are permitted – dress appropriately for the weather conditions on the day. Conventional road-running footwear is recommended; studs are inappropriate. All runners are advised to wear a bright coloured top for safety.
Results: Provisional results will be live during the event. The link will be on your split’s printout via a QR code. Final results will be published asap after the event at www.mvoc.org
Refreshments: No water or food will be provided at the Finish control, but water will be available at the Event Centre nearby. There are numerous food outlets in Epsom town centre.
Safeguarding, child protection and photography: Competitors are permitted to carry a mobile phone for use in an emergency, and children and vulnerable adults are encouraged to do so. The Emergency Contact number is printed on the competition map.
The lost child handover point is the Enquiries Desk at the Event Centre.
Juniors should be advised that if they feel concerned about their safety at any point, they should approach an adult competitor for assistance. If adult competitors become aware of a suspicious incident or are approached by a concerned child, it is their responsibility to provide immediate assistance. Any incident must be reported to Enquiries.
Any under 16’s travelling on their own should notify Enquiries of their attendance.
In accordance with British Orienteering Child Welfare Policy and Procedures, we request that any person wishing to engage in any video, zoom or close-range photography should read and comply with Section 4.8 of British Orienteering’s O Safe Policy. Organisers reserve the right to challenge anyone who is giving cause for concern. If anyone has concerns about inappropriate or intrusive photography, they should raise them with the Organiser, contactable via Enquiries. Official photographers are required to register with British Orienteering and wear a special Hi-Viz vest. Anyone who does not wish to have their photo taken should obtain a form from Enquiries or the BOF website and hand it in to Enquiries
Any last-minute changes, including postponement due to the forecast of dangerous weather conditions, will be circulated to competitors by email via racesignup.
Event Officials:
Planner: Tim Scarbrough (MV)
Organiser: Peter Martin (MV)
Controller: Gordon Parker (SLOW)
Acknowledgements AtkinsRéalis, Epsom and Ewell Borough Council, Surrey County Council
Go safely and enjoy your run.
